Business ProfileforAires

Working with Aires has been a nightmare. I was forced to utilize their service as they are contracted through my employer. The policy consultant who is/was responsible for my account is TERRIBLE at communicating. The baseline of her job is to communicate with her clients, and ensure a smooth transition. Aires claim to be world class in providing service, however I disagree as simple things such as communicating with their clients seem to be a difficult task for their staff. The mobility rep, ****, that I worked with was wonderful, and she was very helpful. Even went out of her way at times, however I'm unable to understand how the Policy consultant represents them in such opposite manner. Emails returned 4-5 days later, and phone calls were never returned. If she did return my call no messages were left to convey her intent, or that it was even her. This is a poor way of doing business, and I am not inclined to recommend Aires. I submitted documents to them MULTIPLE times, but somehow they kept getting "misplaced" by the policy consultant, and I will receive emails a week later asking for the same documentation I submitted the prior week. In my honest and humble opinion business correspondence should be followed through within 24-48 hours especially when we are dealing with financial matters. I've heard/read many complaints about the same issues from other Aires clients on other boards, but I refused to believe an organization could operate under those circumstances. I was wrong, and absolutely regret my relocation due to what has occurred over the past couple of months.

Thank you for bringing these concerns to our attention so that we may improve our services. Please accept our apology for the communication gap while your Policy Consultant was not available. Proper back up and support has been installed and we have used your feedback to implement improvements to our service communication.Aires provides relocation benefits to the customers employer. As their relocation partner, the customer is initiated into our services and we proceed to counsel them throughout their relocation on their benefits. The customer receives a consultation call, a written copy of the relocation benefits authorized by their employer, and a follow up email after the consultation call. Here is the timeline of documented events that led up to the customers BBB review:6/21/23 Aires Policy Consultant reached out made our Initial consultation with the customer 6/22: ********************** missed a call from the customer. ********************** should have called back the same day, but did resolve transferees question by email over the weekend (6/25)6/26: Email from the customer about booking house-hunting trip through Concur .6/26: Aires Policy Consultant replied to the customer with necessary information which customer thanked for the clarification 6/28: Aires missed a call from the customer 6/28: The customer emailed ********************** following up on the missed call with a question 6/28: Aires replied to the email from the customer 7/9: (Sunday) ********************** received an email from the customer requesting a call to discuss submitting the receipts for the house hunting trip. Our offices are not open on Sundays, and the Aires Policy Consultant followed up with the customer on Monday.7/10: On Monday, ********************** replied to the customer, offering available call times to connect with the customer and also provided the (Renter expense matrix) document with answers to customers questions 7/11: The customer emailed ********************** to cancel the need for a scheduled call, stating the document received answered the questions.7/16: The customer submitted their expense form to ********************** 7/************************* Expense Auditor advised the Policy Consultant that additional documentation was needed to process expense in accordance with the customers employers relocation policy terms 7/28: The Policy Consultant emailed the customer that additional documentation was needed. The Policy Consultant should have been faster on relaying this request to the customer. Too much time passed. 7/28: The customer emailed ********************** the requested documents.8/6: The Policy Consultant emailed the documents to the expense auditor on 7/28 that was originally requested on 7/20. Expense auditor notified Counselor on 8/7 that documentation provided was not correct. This should have been a much faster turnaround from the Policy Consultant.8/8: Aires emailed the customer to advise the document was not sufficient per their employers requirements and requested the correct documentation 8/8: The customer emailed one of the 2 documents needed 8/15 The customer submitted a new expense report for additional items 8/17: Aires followed up with customer to advise another document was still needed, referring to the original request on 7/28 8/17: Aires missed a call from the customer (Thursday) this message was not returned timely by Aires 8/21: The customer provided the remaining documentation needed and Aires spoke with customer to confirm that the documents provided were acceptable.8/30 Aires advised the transferee that we are unable to process the additional expenses due to limitations of the policy benefits and total costs put in place by their employer. The Policy Consultant in this case was not as responsive as Aires expects their team to be. Aires Policy Consultant failed to provide the additional contact information for others at Aires that can assist customers when the assigned Policy Consultant is not available. This has been corrected by including additional levels of contact information in our email signatures and we also by provide each customer with a contact sheet. Additional internal training has been performed to address this customers concerns.Thank you for the opportunity to improve our communication.